What Is CRM and Do You Need It in 2021?

CRM is an abbreviation for Customer Relationship Management. CRM combines software and other tools that are set in place to build good relationships between companies and their customers that will only strengthen over the years.


We at HowToHosting.guide will explain to you what exactly CRM builds and why you need to use such a strategy for your business.

What is Customer Relationship Management?

Customer Relationship Management, or CRM for short, is a collection of practices, strategies and technologies that companies use to manage and analyze customer interactions and data throughout lifecycle of customers.

CRM also helps companies to acquire customers faster. Related software makes certain that each step of the interaction with consumers goes smoothly in order to effectively increase overall profits.

CRM software gathers customer data from various channels. Thus, CRM software saves detailed information on overall purchase history, personal information, plus purchasing behavior patterns.

In the past, CRM used to describe the simple improvement of customer services. Nowadays, it has become a wider-encompassing concept and has a much deeper meaning.

Today, CRM is an entire business strategy. CRM software is designed as a single repository to bring your sales, marketing, and customer support activities in one place. Such software will also streamline your process, policy, and people over a single platform.

Who Can Use CRM?

A simple and short answer to the question would be Any business with customers. CRM software can in fact help different types of businesses. Below we will list the kind of businesses can benefit the most of such a system. So, who can use and should CRM software?

1. Businesses with a sales team. As customer relationship management can help sales-people to identify various trends in the behavior of their customers, it can aid them product sales, upselling or cross-selling.

Moreover, CRM software enables sales teams to write down notes on prospects with current methods to increase the likeliness of closing deals.

2. Businesses that use Marketing. Using a good business CRM software, businesses could utilize sales information from customer records to adjust their marketing campaigns properly.

Statistics show that targeted marketing is more profitable than spamming as many contacts as possible via marketing campaigns. Being ineffective, it will also waste your money to just flood people with ads they do not want.

3. Businesses creating quotes and invoices. Using a built-in invoicing tool into CRM software used daily can speed up the quality and whole invoicing process.

Having a unified CRM software system used for everything business-related will lead to an increase in productivity, exponentially. You will not need to switch between applications to finish tasks and manage your business from a single location.

4. Businesses focused on increasing efficiency. A single CRM software solution will save a lot of time on a daily basis. CRM software increases efficiency in a multitude of areas, regardless if it has the following:

  • Click-to-call functionality
  • Integrated project management
  • Detailed customer and prospect notes
  • Integrated marketing automation
  • Lead scoring system

CRM software will help any kind of business. In addition it will lower the costs while maximizing the lead database.

5. Businesses wanting to show their customers that they are a priority. You know that customers love to feel wanted and cherished. Using CRM software can accomplish that.

For instance, let us say a customer calls a business by phone and is connected to the wrong department they desire to speak to. CRM software can resolve the issue in an instant by connecting the customer to the correct department by using customer details.

The above example proves that customer satisfaction can be increased with simply helping people get to a solution faster and in a proper manner. It might seem as a small and insignificant detail, but it will help clients get a better customer experience and they will build a relationship with the company that is most helpful to them.

How Can CRM Help Your Business?

A number of ways exist that CRM software can help different businesses. We will list the most common reasons for improving business performance by using such a solution.

Finding the Right Customers

Spending resources and effort to attract new leads is common sense. However, are you doing it smart and proper? Do those leads reach your sales team? If yes, do your reps know the hottest opportunities?

Time is crucial, especially when you have a small business growing quickly. Having CRM software will help you make the most of your marketing tools, such as e-mail and marketing automation.

Social Networks also Matter for Site Growth as you can see from one of our previously written posts.

Sales and marketing will get a compact view of leads and prospects to create and target enthralling communication with potential customers and make essential decisions quicker. Without CRM software, nearly 80% of all marketing leads are never converted.

Build Sustainable Relationships

You have to have a more in-depth understanding of the business of each customer. You can start with a complete view of the history of a client with your company.

As a result you will build a stronger relationship based on trust and mutual profits. CRM software can help an organization:

  • Explore Customer Challenges – Find out what matters to your customers.
  • Engage With Relevancy – Via statistics, provide the most relevant content.
  • Scale 1-to-1 Relationships – Connect with customers faster and easier with CRM software.

Nearly half of sales leaders state that deeper customer relationships are the main objective for keep being successful.

Increase Employee Productivity

Implementing the proper technology helps your teams with doing process-heavy tasks faster or does away with such tasks and leaves them to the CRM software. These teams will have more time to connect with customers.

More than fifty percent of high-performing sales teams claim they are the power users behind the CRM software solution of their respective companies.

Manual operations such as obtaining contact information or entering data can be done automatically.


Automation of data across sales, service, and marketing will free up your employees more. Hence, they will converse more with prospective customers and strengthen relationships with existing ones.

Offer Better Customer Service

Customer service is all it comes down to – before and after a sale, the product has to be helpful to consumers. Multiple marketing promotions will annoy and scare potential customers.

Do not let a sale make you slack and make a mistake after all the effort of earning their trust to your side. Customer teams need immediate access to the complete history of customers, so they can all quickly asses a situation and give personalized messages and solutions with the help of CRM.

Interactions that feel more natural can build trust among customers and motivate them to come back to your business solutions. The bigger half of clients is likely to pay more for a better customer experience.

Improve Customer Retention

Visibility throughout relationships can aid customer teams to proactively assess accounts being at risk and give satisfied customers new opportunities at the right time.

You can provide more satisfying purchases and service experience with

  • Transparency over Customer histories
  • Active Campaigns
  • Open Cases

Inevitably, that will keep clients coming back. You will gain dividends over the years from the strong relationships you made by smartly allocating resources.

Reducing as much as five percent in your customer defection rate can increase profits up to nearly eighty-five percent.

Reduce the Cost of Sales

At the end, the main ingredients you need for continuous growth are new customers and keeping them. They are not easy to come by or cheap for that matter.

A wise decision is to utilize your existing customer base. That way you can shift new customer acquisition costs via sales to old clients. In layman’s terms – sell again to old customers, to get more money to invest for getting new ones.

You will need more visibility into the upsell, cross-sell, and renewal opportunities of your customer portfolio. Then you should witness an increase in repeat sales due to already gained trust of the public.

Statistics show that selling to somebody new has a probability of up to 20%. The probability of selling to an existing client goes up to 70%.

Examples of CRM Software Usefulness

We can talk (or write) all day of how beneficial CRM software can be to you, your business growth, customers and prospects. Let us lay out a few brilliant examples of why such a system is useful.

To start off, CRM helps deliver live assistance to boost customer engagement. Statistics show as three times less effort and around 80% improvement in annual revenue.

More examples of what you can implement that can be beneficial:

  • Get an Omnichannel Presence – with it you can integrate text, instant messaging, social to deliver a unified brand experience. Integrate presence on multiple platforms, so customers can switch between them and experience a consistent service.
  • Automate Customer Support – more than 20% of consumers believe chat bots are the quickest way to contact a business. Implement a chat bot and fill it with every FAQ section you got.
  • Get Involved with Continuous Marketing Engagement – Send a thank you e-mail, ask for reviews, cross-sell, upsell, request referral links, etc.
  • Use Social Media for Customer Service – study shows that nearly 80% of consumers want official brands to help them connect via social media platforms. Facebook and Twitter have popular Customer Service Chats, so you can try using them.
  • Increase Overall Customer Satisfaction – the journey of providing your customers with a positive experience begins with visiting your site and goes beyond the moment they become a customer. You can use surveys to ask around what you can improve to satisfy customers.
  • Build a Powerful Brand Image – business-customer relationships are crucial and having a strong brand image can help those relationships by increasing trust, loyalty and retention. Try to continuously build upon your brand image to help increase positive word of mouth knowledge of your brand to the public.

Developing long-lasting customer relationships is what will keep you afloat and progress the fastest in any business.


CRM as a software and modern business strategy helps companies of all sizes in numerous of ways. You can only benefit from having such a system implemented.

Firms invest time and effort into implementing a CRM software solution to manage customer relationships easier, het more money and exponentially grow as businesses and build on human connections.

Companies will also cut down on costs, learn how to save time, while having more resources at your hands to attain new customers and keep recurring customers. It is a win for both sides of any business.

Check out our articles written on related topics:

Beginner’s Guide to Digital Advertising

What Is Digital Marketing?

Inbound Vs Outbound Marketing Strategies

VTiger CRM Hosting + SiteGround Review

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